No prospect gets lost
Every prospect — by phone, at the door or from the QR pre-registration form — is followed up to the date you set; once they decide, they become an athlete in one click, with their details and consents.
Sports club management softwareFrom training to the till, your club’s whole season on one panel.
Palestron is sports club management software for clubs, schools and academies that brings prospects and pre-registration, athlete and parent records, groups and weekly schedules, attendance, match squads, fee instalments, collections, invoices, coach payroll and association records together. Athletes and parents follow schedules, fees, development reports and match calls in the mobile app; your club talks to them by SMS, WhatsApp and e-mail from one screen.
- Web panel
- Athlete and parent app
- Multi-branch
- Data-protection consent
13
ready-made reports, official lists and the period activity report included
8 + 7
roles and ready-made permission templates, with branch scope
4
channels: SMS, WhatsApp, e-mail and panel announcement
e-Arşiv
Turkish e-Archive and e-Invoice; PDF and UBL-TR output
QR
online pre-registration and a printable membership card
WHY PALESTRON
One record instead of ledgers, spreadsheets and parent chat groups.
Attendance feeds coach payroll, collections feed the till, enrolments feed the fee plan; you always know where a number came from.
Fees remind themselves
The instalment plan is generated from the enrolment. Parents get reminders for upcoming and overdue instalments; when they pay by card the collection is recorded automatically.
The till and the report agree
Every collection and expense goes to a cash or bank account. The income-expense report reads the same movements as the till; fees are never counted twice.
Everyone sees their own job
A coach sees only their groups, a branch manager only their branch, a parent only their child. Permissions are checked on every screen.
WHO IT’S FOR
For sports clubs, sports schools and academies.
The same structure from a single-sport school to a multi-sport, multi-branch club. Sports are picked from the system’s sports dictionary; football, basketball, volleyball, swimming, gymnastics, tennis and martial arts are run from one panel.
Football schools and academies
Training schedules and attendance by age group, match squads and parent call-ups; an athlete whose licence or medical certificate has expired cannot be named in a squad.
Basketball, volleyball and indoor sports
Coach clash checks, group occupancy tracking, facility rent and contract expiry alerts; fees and season enrolment on the same athlete record.
Swimming, gymnastics and tennis schools
Level groups, enrolment and sibling discounts, level exams and development reports; parents follow schedules and fees in the app.
Martial arts clubs
Belt exam tracking, athlete development reports, licence and medical certificate alerts for karate, taekwondo, judo and similar sports.
Amateur sports associations
Member register, boards and resolution book, donation receipts, the period activity report; federation and provincial directorate lists ready.
Multi-branch clubs and sports companies
A branch manager sees only their branch; club management compares occupancy, collections and coach reports for every branch on one panel.
MODULES
All the work of a club, in six areas.
Every module writes to the same athlete record: attendance goes to coach payroll, collections to the till, match squads to the parent’s phone.
01
Membership and Enrolment
Prospects and online pre-registration, athlete and parent records, group enrolments and discounts, documents, licence and medical certificate, measurements, data-protection consents.
- Pre-registration
- Athlete profile
- Sibling discount
- Licence and health
- Consent
Training and Matches
Groups and weekly schedules, attendance, drill bank and training plans, matches and squads, development reports, injuries, grading exams and achievements.
- Schedule
- Attendance
- Match squad
- Development report
- Grading
Fees and Finance
Instalment plans, collections, refunds and transfers, online payment, e-Archive / e-Invoice, income and expense, cash and bank, debt summary, supplier ledger, sponsorship and donations.
- Instalments
- Online payment
- e-Archive
- Till
- Sponsors
Club Operations
Branches, facilities and coaches; sessions, leave, advances and payroll; bulk messaging and support tickets; events, equipment and association records.
- Payroll
- SMS and WhatsApp
- Camps and trips
- Equipment
- Resolution book
Reports and Official Lists
13 ready-made reports: occupancy, absence, collections, income-expense, prospect conversion, retention; federation and provincial lists, period activity report.
- Official lists
- Activity report
- Retention
- Occupancy
- Excel
Athlete and Parent App
Schedule, fees and card payment, attendance history, development report, match replies, consents and support tickets; the showcase page and pre-registration form.
- Parent app
- Card payment
- Match replies
- Showcase
- Pre-registration
DASHBOARD
The day’s three questions on one screen.
Every time you sign in the dashboard answers: How many athletes do I have, and how many owe fees? Which sessions are on today, and is attendance in? Is anything waiting for me? Tiles follow your permissions; for a branch manager they are calculated from that branch only.
- Counters: active athletes and new this month, this month’s collections and collection rate, overdue debt and debtors, active groups.
- Alerts card: 90 days before a facility lease ends, 60 days before a coach’s licence visa or contract, 60 days before a sponsorship ends; most urgent first.
- Today’s sessions: groups, time, facility and coach, with an “Attendance in” or “Attendance pending” badge.
- My tasks and announcements: work assigned to you, overdue in red; pinned announcements on top.
COMMUNICATION
Talk to parents from one screen — and see the cost first.
Messaging brings SMS, WhatsApp, e-mail and panel announcements together. You narrow recipients by branch, sport, category or group, and before sending you see how many people, how many SMS and how many credits it will take.
- Event messages: payment received, fee due, absence, session cancelled, match call-up and document expiry go out automatically.
- Templates: personal text with placeholders such as {ad}, {grup}, {tutar}, {vade}, {borc}; live character and SMS count.
- Marketing consent: campaigns and camp promotions go only to parents who opted in.
- Sending history: queued, sent or failed, with the provider’s error message.
FROM PROSPECT TO ATHLETE
An athlete’s journey through the club, step by step.
Palestron links every step from the first phone call to the end-of-season report; nothing is typed twice.
-
01 · PRE-REG
A parent scans the QR code
From the poster’s QR code or the club’s pre-registration address the form is filled in and consent given; the application lands in Prospects.
-
02 · PROSPECT
Calls and a trial
Every contact is logged; on the follow-up date the prospect appears on the dashboard and in the bell. The conversion report shows which channel brings enrolments.
-
03 · ENROL
Convert and enrol
Details and consents move to the athlete record. On enrolment the sibling discount applies automatically and the fee plan is built in one click.
-
04 · FIELD
Attendance, matches, reports
Attendance opens the coach’s session and absences are notified; parents of athletes called up reply from their phone.
-
05 · FINANCE
Fees track themselves
Due instalments are reminded, the parent pays by card; the collection reaches the till and the report at the same moment.
ROLES AND PERMISSIONS
The role says where you work; the template says what you do.
A branch user sees only their branches on every screen; a coach only their groups, a parent only their child.
01
Club administrator
The whole clubEverything: club details, opening branches, definitions, membership, field, finance, reports, users, permission templates, audit trail and backup.
02
Branch manager
Assigned branchesGroups, facilities, athletes, enrolments, collections, operations and finance in their branches; club-level definitions are read-only.
03
Operator
Assigned or all branchesDefinitions, membership, field, operations and finance; cannot create users.
04
Accounting
Assigned or all branchesFinance, cash / bank, income-expense types and reports; does not touch membership records.
05
Coach
Their own centresAttendance, measurements, training plans, evaluations, injuries and match records for their groups; no access to finance.
06
Viewer
Assigned or all branchesReads definitions and reports; changes nothing.
07
Athlete
Own recordIn the mobile app: schedule, fees, attendance history, development report, match replies, consents and support tickets.
08
Parent
Linked athletesSiblings on one account: enrolment, fees and card payment, attendance, reports, match replies, consents and support tickets.
Ready-made permission templates
A template replaces the role’s permissions; with several templates the rights add up. Ready-made templates are copied and adapted to the club. The eye icon in the user list shows each person’s effective rights and where they come from.
- Registration Desk / Secretariat
- Collections / Cashier
- Head Coach / Sports Director
- Organisation / Events
- Equipment Manager
- Branch Viewer
- Accounting (duty)
SECURITY AND DATA PROTECTION
Children’s data, protected with proof.
Sensitive data such as medical certificates, IDs and parent details open only with permission; every consent is kept with its version, every change with old and new values.
Two-step sign-in
A 6-digit code from an authenticator app plus one-time recovery codes. Can be made mandatory for club administrators and accounting; asked in the mobile app too.
Versioned consent
Privacy notice, health data, photo / video and marketing consent; collected on a signed form, by SMS code or by an in-person code, and kept with date and reason when withdrawn.
Retention and anonymisation
When a former athlete’s retention period ends you are alerted. Anonymisation deletes identity, contact, health and document data; fee records stay, anonymised.
Confidential documents
Only users who can edit documents open a medical certificate; coaches and viewers see only whether it is valid.
Audit trail
Inserts, changes, deletions, sign-ins, voided collections, attendance resets and bulk SMS are logged with who and when; passwords are never logged.
Backup and account lock
All club data downloads as a single ZIP (CSV and JSON). After repeated wrong passwords the account locks for about 15 minutes.
EVERYDAY USE
Quick, even in a busy season.
Season switcher
Look at last season’s groups and reports in one click; data entry always stays in the current season.
Import and export
Every list exports to Excel, XML, YAML or JSON with its filters; template imports report faulty rows by number.
Keyboard-friendly
Ctrl + / searches athletes, groups or prospects; Alt + N new record, Alt + S save.
Permission-aware guide
The in-app guide covers only the screens the user can see; the Support Line goes straight to the software team.
SCREENS
A look inside Palestron
Each module is covered in detail on its own page.
Who is Palestron for?
Amateur sports clubs, sports academies and sports companies. It works the same way for a small single-sport academy and for a club with several branches, facilities and sports; each branch sees its own data and club management sees them all.
How is it different from other sports club software?
Palestron doesn’t stop at fees and attendance. Coach payroll comes from attendance, the till and income-expense report from collections, the fee plan from the enrolment — automatically. Consents are kept with version and proof; the association’s member register, boards and resolution book, e-Archive invoices and official lists for federations sit in the same place.
Does Palestron handle federation licensing?
No. Licence registration is done in the federation’s and ministry’s own systems. Palestron tracks licence numbers, visa and medical certificate expiry with their documents, warns before they lapse, keeps athletes with invalid licences out of official match squads and prepares the athlete, coach and facility lists requested by federations and provincial directorates.
Can parents pay fees online?
Yes, if your club has an online payment provider set up. A payment link is created per instalment and can be sent by WhatsApp; when the parent pays by card, the amount is recorded as a collection in the chosen account automatically.
What do SMS and WhatsApp need?
Your club’s SMS provider and a WhatsApp Business provider with approved templates. Details are entered in Club Details and checked with “Test connection”. Without a provider, e-mail and panel announcements still work.
Can we import our existing athlete list?
Yes. Athletes, definitions and other lists import from Excel, XML, YAML or JSON templates; faulty rows are skipped and reported by number. User accounts and documents are created one by one for security.
Does it replace our accounting software?
Palestron keeps the club’s day-to-day bookkeeping: fees, collections, income and expense, cash and bank, supplier ledger, e-Archive and e-Invoice. Income-expense types can carry your accountant’s chart-of-accounts codes, and every list exports to Excel.
Which sports is it suitable for?
Sports are picked from the system’s sports dictionary; football, basketball, volleyball, swimming, gymnastics, tennis and martial arts with belt exams such as karate, taekwondo and judo are run in the same structure. Your club defines each sport it offers once and opens its groups under those sports; the dashboard shows a sports distribution chart.
What is the difference between a spreadsheet and fee tracking software?
In a spreadsheet the fee list, attendance and the till live in separate files; finding who owes what takes hours. In Palestron the instalment plan is set up at enrolment, an unpaid instalment drops into the debt summary, the parent gets an SMS or WhatsApp reminder and pays by card; the collection is posted to the till and the income-expense report automatically. You start by importing your existing athlete list.
How is athlete development tracked?
The coach scores the athlete from 1 to 5 on technique, tactics, physical, mental and social / team, and writes strengths, areas to develop and a comment. The development report combines these evaluations with a height and weight chart, attendance rate and match stats as a PDF; parents see the report in the app.
How is pricing set?
Palestron is priced by quotation according to the size and needs of your club. Mention your number of athletes and branches in the demo request and the quote is prepared accordingly.
How do we get a demo?
Just fill in the demo request form and a demo is opened for your club. You can also talk to our sales team with any questions.
See it with your own club.
Leave a demo request and try Palestron with your own branches, sports and groups.